Metamusic Privacy Policy

At MetaMusic, we take the protection of our users' personal information very seriously. This privacy policy (hereinafter, the "Privacy Policy") informs you about how we use your personal information when you use our services and platform or consult our website, as well as your rights regarding your information.

At MetaMusic, we are committed to protecting the privacy and security of your personal information in accordance with applicable laws, including Bill 25 (An Act respecting the governance of personal information) in Quebec, the Act respecting the protection of personal information in the private sector in Quebec, and the Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada.

This Privacy Policy explains how we collect, use, disclose and protect your personal information when you use our services.

1. Identification of the Privacy Officer

Under the requirements of Bill 25, MetaMusic has designated a Privacy Officer to ensure that our organization complies with applicable laws and regulations. For any questions, requests for access, rectification or complaints, please contact our Privacy Officer at the following address:

2. Scope of the policy

This policy applies to personal information that MetaMusic collects, uses and discloses as part of its activities to promote the discoverability of Quebec and Canadian music and to disambiguate the identities of contributors and creators of works, recordings and music releases.

3. Purposes for which we collect your data

We collect your personal information for the following purposes:

• Simplified management of music metadata: To allow you to simplify the management of your music metadata to promote the discoverability of Canadian music.
• One-stop shop for data entry and management: To provide a one-stop shop for metadata entry on your musical content and management of your music metadata, enabling you to consult, download and transfer them.
• Creation of a reference database: Create a reference database for information on musical content, including works and sound recordings and their respective contributors (authors, composers, producers, artists, publishers, engineers, etc.).
• Publication on the MetaMusic platform: This database will be published on the MetaMusic platform, accessible on the Internet to any registered user via user interfaces with search functionalities and under conditions relating to their use.
• Dissemination of metadata: Facilitate the dissemination of metadata between MetaMusic member organizations when relevant and mentioned in the tool (ADISQ, APEM, ARTISTI, CQM, GMMQ, SOCAN, SOPROQ, SPACQ and UDA), but also to external partners when you are a member or subject to them (such as BAnQ legal deposit).
• Compiling statistical information: Compiling statistical information to improve our services and support aggregated and anonymous analyses.
• Responding to inquiries and complaints: Responding to inquiries and complaints from users.
• Communications and news: Keeping you informed about our news, upcoming events, and relevant communications.
• Compliance with legal obligations: To ensure compliance with our legal, regulatory and contractual obligations.

4. Personal information collected

We collect only the personal information required for specific purposes in accordance with the principles of transparency, proportionality and minimization. Here are the types of personal information we collect and their purpose:

• Identifiers and login information: username and password (to secure access to your account).
• Contact information: legal name(s) and surname(s), e-mail address (to contact you and validate your identity) and year of birth. If you need to request the assignment of an ISNI identifier, your date of birth will be required to process your request.
• Unique professional identifiers: IPN, ISNI, IPI, or other professional identifiers (to facilitate identifying your contributions in rights systems).
• Geographical identification data: citizenship, country, province and city of permanent residence (for rights declaration purposes, according to legal and industry requirements).
• Professional information: pseudonym (artist name, stage name), band name, information about your works and performances (to ensure traceability and disambiguation of works
• Contributions to creations and links with other contributors: information about your collaborations with other artists, authors, publishers, producers or technicians.
• Usage data

Usually, MetaMusic collects personal information from you. With your consent, we may also collect personal and public information about you from MetaMusic partners and other public sources.

This information is collected through our informative Web site (metamusique.ca and metamusic.ca ), our data entry portal (portal.metamusique.ca ) or through written, e-mail or telephone communications.

5. Publicly collected and publicly accessible information

As part of our mission of disambiguation and transparency, certain information may be made public to facilitate the identification of creators and contributors of musical works. This information includes :

• Pseudonym and artist name (if applicable).
• Information about your works, creations, and contributions: titles, roles, and contributions to musical works and sound recordings (e.g., composer, performer, producer). MetaMusic retains only public catalogue information, excluding percentages and other business data.
• Professional Unique Identifiers: IPN, ISNI, IPI, and other standard identifiers used for copyright management and transparency.

This public information aims to improve the discoverability of music and ensure accurate allocation of rights to the various contributors.

6. Recipients of personal information

Your personal information may be communicated, for legitimate purposes and in accordance with applicable laws, to the following recipients:

• Collecting societies and rights partners: To facilitate catalog declarations and the identification of works for which you have rights or contributions. This includes SOPROQ, Artisti, SOCAN and the agencies ISNI Internationale and Quansic.
• MetaMusic members: ADISQ, APEM, ARTISTI, CQM, GMMQ, SOCAN, SOPROQ, SPACQ and UDA.
• Technology partners and subcontractors: Our service providers manage information systems, databases and other online platforms. These service providers are subject to contractual confidentiality and data protection obligations.
• Public bodies, government authorities and regulatory bodies: Where required by law and in compliance with legal obligations, we may be required to disclose specific personal information to the relevant authorities in response to legal requests or investigations.
• Other users: Certain information, such as public unique identifiers, artist names and pseudonyms or any other information considered public, is visible to all MetaMusic users to facilitate the traceability and transparency of works and contributions.

We ensure that all recipients of your personal information comply with appropriate security and confidentiality conditions. Please be assured that your personal information will never be disclosed to third parties for purposes other than those set out in this policy.

7. Consent and preference management

We obtain your express consent before collecting, using or disclosing your personal information. You may withdraw your consent at any time, subject to legal or regulatory requirements.

8. Access and rectification of personal information

Following Bill 25 and PIPEDA, you have the right to consult the personal information we hold about you and to request rectification if this information is inaccurate or incomplete. To exercise this right, contact our Privacy Officer.

You have the following rights concerning your personal information, except where otherwise provided by law:

• Right of access: you may ask us to confirm the existence of the personal information we hold about you and request that we disclose it to you;
• Right of rectification: you may submit a request for rectification of your personal information if you consider it inaccurate, incomplete or equivocal or if its collection, communication or retention is not authorized by law.
• Right of deletion: You may request the deletion of your personal information, particularly if its collection is not authorized by law.

To exercise this right, please contact us using the details below. To do so, you must establish your capacity and identity and comply with the conditions for implementing the Act. The deadlines for responding to your requests are those prescribed by the Act.

9. Security and data protection

Your personal information is kept and stored on servers located in Canada.

We have taken organizational and technical measures to preserve your personal information's integrity, security and confidentiality, including implementing database access by authentication, securing physical storage locations, and securing our cloud storage servers.

10. Cookies Policy

Cookies are files that enable us to record visits to a website by an Internet user. We use technical cookies when you browse our website to make it easier for you and to perform certain functions. For example, a technical cookie may be used to remember the answers you provide in a form or your preferences regarding the language or layout of an application where such options are available.

On metamusic.ca, we use external tools that use cookies:

• Google Analytics is a statistical audience analysis tools that generate a cookie to measure the number of visits to our site, the number of pages viewed and visitor activity. Your IP address is also collected to determine the city from which you are connecting.
• Youtube
• Google Forms
• Mailchimp

You can configure your browser to refuse cookies on metamusic.ca. However, refusing cookies may prevent our site from functioning properly.

On metamusic.ca, we use external tools such as

• Google Analytics and MixPanel, which are statistical audience analysis tools that generate a cookie to measure the number of visits to our site, the number of pages viewed and visitor activity. Your IP address is also collected to determine the city from which you are connecting.

For the use of the portal.metamusique.ca, the acceptance of cookies is mandatory since it ensures the proper functioning of our site.

11. Retention and Destruction of Personal Information

We retain your personal information for as long as necessary to enable us to offer you our services and to process the metadata related to the sound recordings you are attached, or as long as is required by law.

12. Cross-border data transfer

MetaMusic is committed to working with organizations located abroad. It is likely that your personal information will be transferred outside the jurisdiction where it was collected. In such cases, we will ensure that the organization to which we transfer your personal information provides a level of protection equivalent to that which MetaMusic is required to provide under the Act.

Although your personal information is kept and stored on servers located in Canada, in the course of performing our services, your information may be transferred to servers located in foreign countries and may thus be subject to foreign regulations and be transmitted to foreign authorities on the basis of such regulations.

13. Updating the Privacy Policy

We reserve the right to update this Privacy Policy to reflect legislation changes or our data management practices. We will notify you of any material changes by posting a notice on our website and, when required, by contacting you directly.

14. Questions, complaints and recourse - Contact details

We hope this Privacy Policy has met your expectations and answered any questions you may have. For all requests for information, access to or correction of your personal information, or for any questions or complaints, please contact us at the following address: